Billing Supervisor

Palo Alto, CA | San Francisco, CA | San Jose, CA

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POSITION: Client Billing / Accounting Supervisor (Remote to start)

COMPENSATION: Base salary up to $90,000 – $115,000, commensurate with experience, yearly performance-based bonus, generous vacation package, 401K plus match, Medical, Vision and Dental Coverage, Life and AD&D Insurance, Flexible Spending Accounts and more!

LOCATION: Palo Alto, CA | San Francisco, CA | San Jose, CA

THE ORGANIZATION: International Law Firm

KEY RESPONSIBILITIES:

• Supervise the daily activity of department personnel and ensure operating needs are met 

• Provide problem-solving assistance and participates in large department projects

• Provide suggestions and alternatives in order to improve the entire client accounting process

• Participate in the interviewing and selection process

• Support training of assistants, coordinators, analysts, and specialists 

• Oversee annual reviews; prepare performance evaluations and recommend salary increases

• Provide guidance in the resolution of problems

• Ensure billing staff follows through with assigned Attorneys and Partners to complete all billing actions

• Ensure client satisfaction in processing invoices and all accounting matters

• Conduct review of partner investment reports; manage accounts receivables 

• Communicate with internal and external clients in a manner that is professional, knowledgeable and reflective of the Firm's strategy with respect to billing outstanding amounts

• Design and administer special billing arrangements 

• Develop strong working relationships with others in the department in order to maximize collection processes

• Ensure the implementation of and participation in the disciplinary action and termination of employment processes

• Oversee and ensure proper maintenance and day-to-day operation of all department functions

• Schedule department projects, day-to-day work and long-range plans

• Establish and maintain effective working relationships with clients, attorneys and staff

• Recommend and implement changes and improvements in methods and procedures to higher-level management

• Develop, implement and uphold department and Firm policies and procedures

• Monitor and approve staff attendance, time reports and overtime

REQUIREMENTS:

• 5+ years of client accounting (billing) and/or related financial experience in a law firm or professional services firm environment

• 2+ years of strong supervisory or leadership experience

• Bachelor's degree

• Experience with Aderant, Elite or similar accounting software applications

• Work effectively in a team environment and act as a role model for Client Accounting employees

• Excellent analytical and troubleshooting skills

• Deal courteously and effectively with others while delegating work effectively

• Personally handle more complex issues/duties requiring independent exercise of discretion and judgment

• Flexibility to adjust hours to meet operating needs

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To Apply

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Resume Submission Link

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https://tripointsearch.com/jobs/client-billing-supervisor/ - ALT LINK

Law Firm Client Billing Analyst
Elite Enterprise; Electronic Billing Systems

COMPENSATION: Base salary $75,000 to $85,000 and Performance-based Bonus; Medical, Dental and Vision Coverage; Generous Paid Time Off; ; Transit; 401K and match; Life and AD&D Insurance; Savings Accounts and more.  Voted as "One of the most desired law firms to work for in America".

ORGANIZATION: International Law Firm

LOCATION: New York, NY - Midtown Manhattan

KEY RESPONSIBILITIES:

• Provide data management and analysis of billing accounting systems; must have familiarity with litigation, corporate transactional work and general legal services 

• Analyze documents and data, interprets results, summarizes findings, and presents to partners and management for effective decision-making and realization

• Prepare estimates based on the nature of services and type of billing arrangement

• Review documentation and create database records summarizing Billing Arrangements; perform ongoing maintenance of database

• Identify and develop quality control mechanisms to monitor workflow with respect to the capture of information relating to Billing

• Compile and analyze historical data, identify trends and recommend necessary pricing to sell services 

• Analyze financial data and assist partners and management in preparing business proposals involving alternative fee arrangements

• Provide relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of corporate transactions and billing arrangements

• Understand and respond to inquiries and requests made by attorneys, secretaries, legal assistants and staff and demonstrates this understanding through the use of effective communication

• Support other Client Accounting Analyst(s) with client administration functions, including but not limited to, analysis of request for proposals, outside counsel guidelines, pricing scenarios and budget estimates

• Analyze performance of individual matters and portfolios of business against established budgets and revenue. 

REQUIRED SKILLS & EXPERIENCE:

• 5+ years of previous billing experience in a law firm or professional services company to include for lawyers, attorneys, architects, accountants, engineers or doctors

• Experience with Elite Enterprise 3E Electronic Billing Systems or Lawson or CLIO or Aderant or PROLAW or Abacus.

• Working knowledge of MS Office with emphasis on Word and Excel 

• Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential. 

• Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required. 

• Real opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and a desire to grow from a career and financial perspective.

TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format for consideration, if possible. 

CONTACT

Mary Suneetha
Managing Director
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission Link
 

Legal Billing Coordinator

Location: New York, NY – Midtown Manhattan

​The Organization:  Large International Law Firm

Compensation:  Base salary $75,000 to $90,000 plus Well Paid Overtime based on billing experience.  Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.

Summary: The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. Responsibilities include working with the Billing Manager, Senior Billing Coordinators, and/or partners to proactively administer their billing responsibilities, preparation and processing of timely and high quality invoices, and monitoring and follow-up on outstanding receivables. 

Responsibilities:

• Perform client billing and collection activities for assigned clients in a timely manner

• Monitor aging of unbilled fees for assigned partners and/or clients

• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts

• Meet with the Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections

• Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline

• Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.)

• Review Proformas for misallocated time and ensure time entries are in accordance with client policy

• Communicate new/changes in client policies to timekeepers

• Edit draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures

• Time/cost transfers; investigate appropriateness of where entries should be billed

• Time entry narrative changes with respect to additions, corrections, deletions

• Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached

• Pull back-up of costs to include with final invoices based on a client’s billing requirements

• Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds

• E-Billing and prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions

• Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed

• Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines)

• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

• Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts

• Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts

• Provide assistance to partners and clients regarding outstanding and/or short paid invoices

• Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

Experience Required:

• Bachelor’s Degree in Accounting, Finance, or Business

• Billing experience in a law firm or professional services company

• MS Office with emphasis on Word and Excel

• Elite 3E and Electronic Billing Systems desired; based on your legal billing experience, the firm will cross-train to their Elite 3E Billing System

• Ability to multitask and prioritize

• Interpersonal skills in order to work effectively within a team environment, as well as independently

• Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment

To Apply For This Job: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.

Contact:

Mary Suneetha            

Managing Director

Filcro Legal Staffing

New York, NY

Resume Submission Link

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Share This Job https://www.filcrolegalstaffing.com/billing-coordinator-law-firm

Billing Assistant

ORGANIZATION: International Law Firm 

LOCATION: New York, NY - Midtown Manhattan

HOURS: Monday – Friday, 9:30 - 5:30

SALARY & FIRM BENEFITS: Base salary of $55K to $75K based on Elite Billing System Experience, Well Paid Overtime, Bonus eligible, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; All Firm Amenities, Exceptional Work Environment, A History of Career Stability, Security and Growth.  Ideal Location for Commuting and Shopping

KEY RESPONSIBILITIES:

• Review information for client matters which partners are responsible for billing/collecting

• Handles complex billing and client analysis projects as needed

• Document meetings/discussions with partners for actions and/or later follow-up

• Prepare bills, internal forms and back-up including preparation of narrative descriptions, write offs, transfers, retainer and on account application. Follows-up processing of such paperwork

• Responds to inquiries and requests for information made by attorneys, legal assistants and staff

• Participates in answering and serving the Firm’s billing and collection help line

• Updates monthly reminder memos and lists for distribution by department target date. Follows-up reminder memo responses, including sending reminder letters, preparing A/R write-offs and providing back-up and/or additional information. Update the department’s central reminder letter schedule

• Updates and maintains information for billing logs, reminder memo logs and response sheet, partner serviced list/production log, and client/matter logs

• Maintains complete and up to date files for each partner and /or client

• Communicates situations as they evolve that may require supervisor follow-up, such as bills not returned from attorney, difficult requests, etc.

REQUIREMENTS:

• Bachelor’s Degree

• Minimum of one to two years of related experience preferred

• Ability to learn various PC applications

• Knowledge of Elite Billing System

• Ability to organize/prioritize work

• Ability to meet deadlines

• Works well under pressure

• Pays attention to detail

• Ability to work well independently as well as effectively within a team

• Flexibility to adjust hours to meet operating needs

• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others

• Manages Firm resources responsibly

• Complies with and understands Firm operation, policies and procedures

TO APPLY: If your experience meets the requirements of this position, please submit your resume in Word Format if possible, Thank you.

CONTACT:

Mary Suneetha                               

Managing Director

Filcro Legal Staffing

295 Madison Avenue

New York, NY 10017

Resume Submission Link

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