Executive Assistant
Legal Executive Assistant to Partners

The Organization Major U.S. Multinational Law Firm
Location - New York, NY - Midtown Manhattan

Compensation Base salary to $95,000 commensurate with 4+ years of legal or financial industry experience, plus well-paid overtime, very generous bonus, medical and dental benefits, tuition reimbursement, gym membership, PTO, 401K and much more. All firm amenities. Beautiful office in one of America's most respected law firms with a history of career stability and security

Summary: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced Associate, Partner or Senior Partner desk. Someone who has a willingness to work hard as a member of a great team and, work well-paid overtime. A desire to take your career to the next level, in a top firm.

Key Responsibilities

• Provide executive level legal support to Associate, Partner, Senior Partner or Managing Partner level attorneys based on your prior legal experience

• Function with autonomy and work on special projects with each case and clients

• Handle complex Legal Assistant activities (may be highly confidential and require discretion)

• Interface and establish ongoing positive business relationship with clients

• Communicate effectively on busy, multiple telephone lines

• Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records

• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities

• Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives

• Type, format, edit and finalize legal documents

• Compose routine letters and memoranda and prepare reports

• Assist in the preparation of time-keeping, travel, expense reports and other personnel records;

• Schedule and arrange meetings and conferences

Required Skills

• 4+ years of legal secretarial, practice assistant or executive legal assistant level support in a law firm or financial institution

• Excellent written and oral communication skills

• Ability to remain calm and function under pressure in a constantly changing environment

• Ability to communicate effectively, dispassionately and diplomatically

• Excellent attendance, punctual and flexible to work overtime

• Ability to collaborate smoothly with many other people and departments

• Detail oriented with strong day-to-day organizational skills

• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

• A person seeking a career with stability and security with an exceptional firm

​

Resume Submission Link
 

Practice Assistant | Legal Executive Assistant

The Organization Major U.S. Multinational Law Firm

Location - New York, NY - Midtown Manhattan
 

Compensation Base salary $55,000 to $95,000 commensurate with 1+ to 5 years of legal experience, plus well-paid overtime, very generous bonus, medical and dental benefits, tuition reimbursement, gym membership, PTO, 401K with match and much more.  All firm amenities.  Beautiful offices in one of America's most respected law firms with a history of career stability and security

Summary: The Practice Assistant | Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients.  Must have the confidence and technical skills to support a fast-paced Associate, Partner or Senior Partner desk.  Someone who has a willingness to work hard as a member of a great team and, work well-paid overtime.  A desire to take your career to the next level, in a top firm. 

Key Responsibilities 
 

• Provide executive level legal support to Associate, Partner, Senior Partner or Managing Partner level attorneys based on your prior legal experience

• Function with autonomy and work on special projects with each case and client

• Handle complex Legal Assistant activities (may be highly confidential and require discretion)

• Interface and establish ongoing positive business relationship with clients

• Communicate effectively on busy, multiple telephone lines

• Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records 

• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities 

• Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives

• Type, format, edit and finalize legal documents

• Compose routine letters and memoranda and prepare reports

• Assist in the preparation of time-keeping, travel, expense reports and other personnel records;

• Schedule and arrange meetings and conferences

Required Skills
 

• Bachelor’s Degree preferred

• 1 to 5+ years of legal secretarial, practice assistant or executive legal assistant level support in a law firm 

• Excellent written and oral communication skills

• Ability to remain calm and function under pressure in a constantly changing environment

• Ability to communicate effectively, dispassionately and diplomatically

• Excellent attendance, punctual and flexible to work overtime

• Ability to collaborate smoothly with many other people and departments

• Detail oriented with strong day-to-day organizational skills

• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

• A person seeking a career with an exceptional firm

Contact

Mary Suneetha

Managing Director
Filcro Legal Staffing 
295 Madison Avenue 
New York, NY  10017

By Appointment Only, Thank you

Resume Submission Link

Practice Assistant Private Page

Legal Executive Assistant
to Corporate Litigation Partner
New York, NY - Manhattan

Summary:  One of America's most respected and globally structured multinational law firms is seeking a talented Legal Executive Assistant to work for a noted Corporate Litigation Partner and perform the liaison functions with his team.

This Legal Executive Assistant will interface with senior executives who are clients of the firm as well as internal staff and attorneys who are in various global offices.

You will provide administrative and assistant support to multiple attorneys in a fast-paced, upbeat and positive environment.   As a team member, you will work with various levels of attorneys where support is provided in a team-based structure.

You should be personable, responsive and proactive with a strong work ethic. The position requires performing diversified and confidential duties.  The role hinges on broad and comprehensive experience and skills to help the Partner, be more productive. 

Compensation & Benefits:  Base salary to $95,000 plus well paid OT and generous bonus.  Generous PTO.  Comprehensive Medical, Dental, Vision, Life, Disability and other health and wellness benefits. Gym Membership, Transit, and All Firm Amenities.  The firm is noted as one of the most desired law firms to work for globally.

Responsibilities:

• Act as a liaison between the team attorneys and other departments throughout the Firm

• Reviewing requests thoroughly, clarifying needs and asking thoughtful questions

• Resolve issues with a high level of attention to attorney preferences; provide accurate, valid and complete information in response to requests.  Leverage the many available tools and resources of the firm to complete tasks.   

• Collaborate with fellow team members to achieve successful request completion or resolution to the attorney’s and Firm’s satisfaction

• Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed

• Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients.  Someone who enjoys working with people. 

• Create, edit and process client bills as applicable

• Coordinate audit response letters

• Enter, proofread and finalize diaries

• Create, format, edit, proofread, compare, print, scan and photocopy documents in Word, Excel and PowerPoint; prepare faxes, PDFs and duplicating

• Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys’ calendar and time

• Answer phones; take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members

• Coordinate absence memorandums per attorneys’ specifications 

• Arrange, coordinate and organize travel with support from onsite agents and the online travel booking tool

• Prepare and submit expense reports and reimbursements

• Create and maintain case lists

• Manage conference room reservations; organize services/setups, advise building’s lobby desk of visitors

• Enter contacts, update information and create event lists and mailing lists in Interaction

• Conduct research as requested

• Build sustainable relationships of trust through open and interactive communication

• Go the extra mile to engage lawyers and reduce attorney focus on administrative matters

• Provide absence coverage for other legal assistants

• Participate actively in the development and maintenance of shared resources 

Experience Required

• Five (5) years of related experience reporting into a Partner or Senior Partner or Senior Partner Team in a large, professional law firm

• The ability to communicate effectively with internal staff and clients of the Firm in person and on the phone

• An attention to detail and the ability to work independently and as a member of the team

• Comprehensive skills to work effectively with Word, Excel and PowerPoint; and calendaring in Outlook

• A person seeking long-term career stability, security and continued professional development with a large multinational law firm.

To Apply

Please forward your resume with dates of employment and your related experience for consideration.  Thank you.

Contact

Mary Suneetha
Managing Director

Resume Submission Link

Position share link: https://www.filcrolegalstaffing.com/executive-legal-secretary-job

Legal Executive Assistant to Managing Partner

COMPENSATION Base salary to $90K, plus paid overtime, very generous bonus, medical benefits, PTO, 401K, transit, all firm amenities, exceptional offices in one of New York's most prestigious office buildings ideal to all transit.  Additional benefits and health and welfare outline in your welcome package.

LOCATION New York, NY -  Midtown Manhattan  
THE FIRM Major U.S. Law Firm

SUMMARY The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients.

Must have the confidence and technical skill set to support a fast-paced Partner desk.  Someone who has a willingness to work hard as a member of their team, work overtime and the desire take their career to the next level with a top law firm.

KEY RESPONSIBILITIES
 

• Provide executive level legal support to Managing Partner and team

• Function with autonomy and work on special projects with each case and client

• Handle complex Legal Assistant activities (may be highly confidential and require discretion)

• Performs research as directed by attorneys

• Interface and establish ongoing positive business relationship with clients

• Communicate effectively on busy, multiple telephone lines

• Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records

• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities

• Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives

• Type, format, edit and finalize legal documents

• Compose routine letters and memoranda and prepare reports

• Assist in the preparation of time-keeping, travel, expense reports and other personnel records;

• Schedule and arrange meetings and conferences

REQUIREMENTS
 

• Bachelor’s Degree required

• 5+ years of executive level support in a law firm

• Ability to work paid overtime on a regular basis 

• Excellent written and oral communication skills

• Ability to remain calm and function under pressure in a constantly changing environment

• Ability to communicate effectively, dispassionately and diplomatically

• Excellent attendance, punctual and flexible to work overtime

• Ability to collaborate smoothly with many other people and departments

• Detail oriented with strong day-to-day organizational skills

• Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously

TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format if possible.  Thank you.

CONTACT

Mary Suneetha

Filcro Legal Staffing

295 Madison Avenue | New York, NY 10017

Resume Submission Link

Legal Executive Assistant
Practice Assistant

COMPENSATION:  Base salary to $85,000 plus well-paid overtime, very generous bonus, medical benefits, transit, all firm amenities, generous PTO, 401K w/match, exceptional work environment and firm culture. A "Best Employer".  Beautiful offices in an ideal location in a prime building.

LOCATION: New York, NY - Midtown Manhattan  

SUMMARY: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients. Having the confidence and skills to support a fast-paced Partner's desk is essential. Someone who has the desire to work as a member of a respected firm. You'll work well-paid overtime and take your career to the next level, with one of America's finest law firms.

KEY RESPONSIBILITIES:

• Provide executive level legal support to Managing Partner, Senior Partner and team

• Function with autonomy and work on special projects with each case and client

• Handle complex Legal Assistant activities (may be highly confidential and require discretion)

• Performs research as directed by attorneys

• Interface and establish ongoing positive business relationship with clients

• Communicate effectively on busy telephone lines with courtesy

• Assist in the preparation of time-keeping, travel, expense reports and other personnel records;

• Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities

• Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives

• Schedule and arrange meetings and conferences with conference services, catering services and the audio-visual departments

 REQUIREMENTS:

• 5+ years of executive level support in a professional law firm to a Partner, Sr. Partner or Managing Partner.

• Ability to work well-paid overtime on a regular basis, excellent attendance and punctuality

• Excellent written and oral communication skills to communicate effectively and diplomatically

• Ability to remain calm and function under pressure in a constantly changing environment with highly confidential information

• Ability to collaborate with all levels and multiple departments

• Detail oriented with strong day-to-day organizational skills

• Ability to be proactive, prioritize work and perform multiple tasks simultaneously

• A person seeking long-term career stability, security and growth with a major international law firm and attorney.

Contact

Mary Suneetha
Managing Director

Filcro Legal Staffing

295 Madison Avenue

New York, NY  10017

Resume Submission Link

Legal Secretary - 2 Positions Available

Location  New York, NY  - Midtown Manhattan
The Firm  Major U.S. International Law Firm

Hours 5:30PM to 9:30AM

Salary & Benefits
 

Base salary to $65,000, Generous Paid Time Off, Well Paid Overtime, Bonus, 401K w/match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Program, Beautiful Offices, All Firm Amenities

Summary

International law firm is seeking a Legal Secretary with the confidence and skills to support a fast-paced Partner & Associate desk.   A person who has a willingness to work diligently as a member of their respected team and a desire to take their career to the next level.  The firm offers the best of everything.

Key Responsibilities

• Provide high quality secretarial, word processing and administrative support to Partners and team of Associates

• Communicate regularly with service departments, attorneys and clients at offices across the world

• Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters

• Perform calendar management for all assigned attorneys; scheduling meetings, conference calls, travel, appointments, depositions, due dates, court appearances, etc.; anticipate, identify and resolve potential issues

• Able to create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting

• Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting

• Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments

• Update and maintain accurate client contact information and filing systems

• Able to perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents, etc.

• Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries

Skills and Experience Required

• Proficiency with MS Word, Excel, PowerPoint and Outlook

• 2+ years of legal intern or secretary/assistant experience within a law firm

• Strong interpersonal, verbal and written communication skills

• Highly adaptable and extremely intelligent, professional and articulate

• The ability to make sound, decisive decisions and act accordingly

• Bachelor’s degree required

• Type a minimum of 55 words per minute

To Apply If your legal secretarial experience meets the requirements of this position, please submit your resume in Word format if possible to:

Contact

Mary Suneetha

295 Madison Ave

Filcro Legal Staffing

295 Madison Avenue

New York, NY 10017

Resume Submission Link

EEO EMPLOYER

Legal Administrative Assistant

Location: New York, NY - Midtown Manhattan
Benefits: Base salary to $55,000 plus well-paid overtime, generous Paid Time Off and all holidays, Bonus, 401K w/match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Transit Programs, All Firm Amenities, Beautiful Offices. Exceptional Work Environment and firm culture. A history of career security, stability and career growth. A "Best Employer"

Hours: 9:30AM – 5:30PM

The Organization:  An International Law Firm with over 600 attorneys globally.

Summary:  One of the top law firms in the world is looking for a Legal Secretary with the confidence and skills to support a fast-paced Partner & Associate desk. Someone who has a willingness to work hard as a member of their team and a desire take their career to the next level. This is a great firm that is highly desired to work in.

Key Responsibilities:

• Provide high quality secretarial, word processing and administrative support to Partners and team of Associates

• Communicate regularly with service departments, attorneys and clients at offices across the world

• Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters

• Perform calendar management for all assigned attorneys; scheduling meetings, conference calls, travel, appointments, depositions, due dates, court appearances, etc.; anticipate, identify and resolve potential issues

• Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting

• Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting

• Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments

• Update and maintain accurate client contact information and filing systems

• Perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents,

• Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries

Requirements:
 

• Bachelor’s degree preferred

• 2 years of legal secretary or legal assistant experience within a corporate environment or law firm

• Proficiency in MS Word, Excel, PowerPoint and Outlook

• Strong interpersonal, verbal and written communication skills

• Highly adaptable and extremely intelligent, professional and articulate

• Great ability to make sound, decisive decisions and act accordingly

• A person seeking real career growth with a top law firm

Resume Submission Link

Alt Link

Legal Administrative Assistant

College Grads are welcomed to apply

COMPENSATION:  Base salary up to $55,000 commensurate with experience, plus paid overtime, bonus, training classes, generous vacation package and comprehensive benefits package in a noted work environment in a large multinational.

LOCATION:  New York, NY - Midtown Manhattan –

THE ORGANIZATION:  An Major International Law Firm with offices worldwide.  

SUMMARY: The Legal Secretary/Administrative Assistant will provide support to a group of principals in multiple departments on a daily basis. In addition to excellent communications and mastery of office skills, this role requires the ability to assume responsibility without direct supervision, take initiative and make decisions within the scope of assigned authority.

KEY RESPONSIBILITIES:

• Provide gate-keeping, administrative and word processing support to Partners and Associates

• Maintain regular communication with foreign clients via email and phone

• Translate foreign language correspondence and documents 

• Assist Partner with overseeing and facilitating the day-to-day activities of intern team

• Type and edit pleadings and other documents quickly and accurately, proofreading for content and typographical errors

• Handle general administrative duties such as travel arrangements, calendaring deadlines, deposition coordination, meeting coordination, client service, expense reports and time entry 

• Answer telephone calls, taking messages or providing information as appropriate

• Opens and closes files as necessary, promptly handling the filing of legal or other administrative materials 

REQUIREMENTS:

• Bachelor’s Degree preferred 

• Must have at least 2+ years of legal experience or internship 

• Proficiency in  Microsoft Office (Word, Excel, PowerPoint and Outlook)

• Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure

• Excellent written, oral, and interpersonal skills 

• Ability to work productively and cooperatively with all levels of staff

TO APPLY:  If interested, please submit your resume for consideration  

CONTACT:  

Mary Suneetha

Recruitment Manager

Filcro Legal Staffing 

295 Madison Avenue

New York, NY 10017

Resume Submission Link

EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Legal Support Professionals regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.